Dont let that make you think you dont have to do any checking of your own, though, because even Microsoft Words advanced grammar checker cant tell when to use there, theyre, or their.You can rectify such errors by right-clicking the word and then choosing the correct spelling from the resulting contextual menu.With the same procedure, you can also get help with grammar by Control-clicking or right-clicking words with green squiggly lines in Microsoft Word.
Office also has AutoCorrect, which fixes spelling errors for you while you type. A good idea is to always run the spell and grammar checker before you share a document with someone. The most common way to fire up the spell and grammar checker differs depending upon the application youre using. Outlook Spell Check After Sedn Professional Presentations AndHis business is creating professional presentations and templates, and he manages the PowerPoint sites indezine.com and ppted.com. James Gordon is a Microsoft MVP for Macintosh, creator of the InsertPicture add-in for Mac PowerPoint, and an Office trainer. Outlook Spell Check After Sedn Mac OS Tips InCheck out the more recent Mac OS Tips in the Silent Way Forum. That good reason is that it has been free, but the catch is that it is only available for OS 9. Microsoft did not make an OS X version of Outlook Express, which is not a problem since Apples Mail application for X works fine. Bottom line: if you still use OS 9, Outlook Express is great. If you use OS X, Mail is the way to go unless you need advanced features, in which case get Microsoft Entourage. Outlook Express has multiple email account access, HotMail access (v5.0.3 required), powerful filteringreply rules, and scheduled actions. The other OS 9 free email readers dont do it for me (Netscape, Eudora with ads, etc). Ill refer to them collectively as OE (aside from minor menu name differences, these should work with both). It can grow to huge proportions, because deleted files are not fully erased from the hard drive, even after you empty the deleted items folder. They are partially still there, slowing down OE and taking up space on your hard drive (particularly the large messages with attachments). To find the biggest attachments, sort columns by size and use the Advanced Find (Command-Option-F). See below for an automatic method which prevents attachments from accumulating in your sent items folder in the first place. This is found in Tools--Run Schedule--Empty Deleted Items Folder or just control-click on the Deleted Items folder. Much like the Mac OSs Trash, it needs to be emptied regularly. The Advanced Rebuild is rarely necessary and you would lose a few minor links. Dont interrupt it (One client of mine had 40-50 megabytes of undeleted data, and it took 30 minutes.). You can find the old and new files in the folder Documents-- Microsoft User Data -- Identities (or possibly in the OE applications folder). Launch OE and make sure that everything is OK before trashing the 3 old files. If you have multiple accounts, you can set varying frequencies depending on each accounts priority. In this example, Ill manage the many San Francisco event announcement emails that are sent each day from the popular SquidList. Besides, you most likely already have the file on your hard drive already. For example, you can make a separate list for personal and business email addresses. Check the box at the top which hides the list from the recipients (aka BCC ). Mac Tips Newsletter), so that the groups are all listed together in my address book.
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